What Your Club Gains with PCV Affiliation

Transform your club with comprehensive support, professional development, and community connections

Insurance & Protection

Complete Coverage You Can Trust

• Personal accident and public liability insurance for all members and officials
• Coverage during rallies, competitions, training sessions, and club activities
• Professional insurance through Gow-Gates Insurance Brokers
• National Integrity Framework protection including member protection, child safeguarding, anti-doping policies, and grievance procedures

[Download Insurance Details]

Education & Training Excellence

Elevate Your Club’s Standards

• Access to NCAS accredited instructor and coach training programs
• Officials training and development opportunities
• Volunteer training and support systems
• PCA Syllabus of Instruction access
• Proficiency certificates and educational pathways
• Leadership development programs
• International exchange opportunities

Technology & Management Tools

Streamline Your Operations

• MyPonyClub platform (via JustGo) for comprehensive club management
• Membership database and communication tools
• Event registration and management systems
• Financial management and reporting tools
• Volunteer coordination features
• Reduced administrative burden through professional systems

Events & Community Network

Connect and Compete

• Participate in sanctioned events at other clubs, zones, and state/national levels
• Access to Ready2Ride learn-to-ride programs
• Come and Try days and participation programs
• Rally and competition support resources
• Event scheduling and promotion assistance
• Consistent professional framework across all activities

Growth & Ongoing Support

Your Success is Our Priority

• Dedicated Zone Representative support and regular club visits
• Best practice sharing across the PCV network
• Membership growth and retention strategies
• Funding application support and endorsement letters
• Government relations support
• Access to educational materials and resources
• Horse welfare guidance and code of conduct advice

Apply for Club Affiliation

Join the PCV community with our straightforward application process

Before You Begin – Requirements Checklist

Legal Documentation Required:

• Certificate of Incorporation under the Associations Incorporation Reform Act 2012 (Vic) or equivalent
• Club Constitution (must conform to PCV Rules)
• Committee member contact details

Club Information Needed:

• Facility information and location details
• Current programs and member numbers
• Proposed rally schedule and activity types
• Website and social media information
• Financial capacity to meet ongoing fees

Step-by-Step Application Timeline

Step 1: Prepare Your Application (Week 1-2)

• Download and complete the official application form
• Gather all required legal documentation
• Prepare detailed club information

Step 2: Submit Application (Week 3)

• Submit written application with all required documents to PCV State Office
• Application fee payment (contact PCV for current schedule)

Step 3: Board Review (Week 4-6)

• PCV Board reviews your application
• Initial approval may grant probationary status
• Zone Representative assigned to your club

Step 4: Probationary Period (12-18 months for new clubs)

• Organize at least 8 rallies demonstrating consistent activity
• Receive supportive zone visits and guidance
• Demonstrate compliance with PCV rules and syllabus
• Build membership and establish club culture

Step 5: Full Affiliation

• Upon successful probation completion and fee payment
• Full affiliation granted with entry into Register of Members
• Access to all PCV programs and benefits

Download Application Materials

[📋 Official Application Form] – Complete application with instructions

[📄 Constitution Template] – Sample constitution conforming to PCV Rules

[✅ Requirements Checklist] – Printable checklist for your records

[💰 Fee Schedule] – Current affiliation fees and payment information

Frequently Asked Questions

How long does the affiliation process take? The complete process typically takes several months from initial application to full affiliation, including the probationary period for new clubs.

What support do we receive during probation? Your Zone Representative will visit regularly, provide guidance on rally organization, help with rule compliance, and support your club’s development throughout the probationary period.

Can existing clubs apply for affiliation? Yes! Existing clubs can apply for affiliation. The probationary requirements may be adjusted based on your club’s established activities and membership.

What are the ongoing obligations after affiliation? Annual renewal applications and fees are due by January 31 each year. Clubs must maintain compliance with PCV rules, organize regular rallies, and participate in the broader PCV community.

Need Help with Your Application?

Our team is here to support you through every step of the affiliation process.

Contact PCV State Office:

• Phone: [Phone Number]
• Email: [Email Address]
• Office Hours: [Hours]

[Contact Us with Questions]